LIBRARY TRUSTEES MEETING 1 June 2022

NOTE;  There was no May meeting.  Notice was not posted in time.

Librarian’s reports for May 4th and June 1st are included in these minutes.

Meeting convened at:  7:05 pm

Present:  Peg Bodine, Harbour Fraser Hodder, Scott Norrie, Tom Skowron, Ellen Smith,

Betty Wuelfing, Dawn Thistle

Absent:  Dave Maher 

Annual Election of officers:  Dawn opened the process and requested nominations for

Chairperson.  Peg was re-elected unanimously.  Peg conducted the remainder of the

meeting.  Scott was re-elected as Vice Chair and Ellen was re-elected Secretary.

Minutes of the April 6th meeting were approved.

Minutes of the April 13th Special Meeting were approved with the addition of a note

 indicating that Harbour participated remotely since she was out of state.

Librarian’s Report                                                   May 4, 2022

Circulation:

                                                                                    2021                            2022   

April 2022                   All Items circulated from        1275                            1604

                                                this library

                                    NB Items circulated                1237                            1533

                                    Checkouts Overdrive               314                              374

Financial Report:

Account Balances as of:1/31/222/28/223/31/224/30/22
Salary Account34,396.2528,861.2520,483.0014,988.75
Library Expense Account11,519.84  8,884.63  3,044.27  2,844.29
State Grant  3,670.90     926.73     180.05  2,480.56
Gift Account  5,719.44   3701.85     707.95     123.00
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,720.4816,720.4816,720.4816,720.48

We received the 2nd State Aid check for $5398.30 and the Friends have also voted to give the library an additional $5,000 to cover materials and other expenses.

Peg and I met with the NB Finance Committee on April 7 to discuss the FY23 budget and the status of the FY22 budget.  It went reasonably well, and they did not seem to think that my FY23 budget request was too far out of line.  But they did not tell us what their recommendation would be.

April Activities and Programming:

Volunteer Roan Testa began her internship on April 4 and has been making a great contribution to the activities of the library.  We will certainly miss her when it is over at the end of May!

Tuesday story times and Wednesday Read, Build, Play have been going well with good attendance.   The Easter egg hunt was a success, and lucky Naomi Yeung won an art set with the egg she found.  The Poetry Slam in honor of National Poetry Month, did not attract any young adults, but Bri is determined to keep reaching out to that age group!

On April 7 we held a Volunteer Appreciation Party.  All the volunteers attended, and we were able to say a special “thank you” to Florine Martel, who is retiring after 20 years of volunteering.

The two Watercolors for Beginners classes taught by Deborah Roberts Kirk were filled to capacity and because of the interest, we may try to do this again soon.  Eleven people attended “Laugh and Learn” with David Maloof on Thursday, April 28. 

The big event was the (Almost) May Festival on April 30.  It was a windy day, but otherwise the weather cooperated and everyone had a great time.  All the vendors seemed to do well, the music was great, the tours of the Town House were popular, and everyone was smiling.  A lot of individuals worked hard to make it happen, but special thanks go to Ellen Smith for all her efforts!

The Book Group met in-person and via ZOOM on April 19 to read and discuss poetry, beginning with poems selected by Clarence Burley for his own funeral. It was very moving; Clarence will be greatly missed by the group.  The Adult Coloring group met on three Mondays.

The Friends met on April 21 to finalize the (Almost) May Festival plans. 

Programs planned for May:

  • Fun Fused Glass with Deenie Pacik, May 10 at 6:00
  • How to Start and Grow your Small Business with Dani Whitestone, May 26 at 7:00

Brianna and Gabby have completed self-assessments, and I am in the process of writing their performance reviews.  I expect to meet with them during the week of May 9 to discuss their progress.

Building Maintenance:

Renaud HVAC is scheduled to do its spring maintenance and the switchover from heat to cooling on May 10 & 11.

Respectfully submitted,

Dawn Thistle

Librarian’s Report                                                   June 1, 2022

Circulation:

                                                                                    2021                            2022   

May 2022                    All Items circulated from        1276                            1774

                                                this library

                                    NB Items circulated                1183                            1642

                                    Checkouts Overdrive                358                              457

Financial Report:

Account Balances as of:2/28/223/31/224/30/225/31/22
Salary Account28,861.2520,483.0014,988.75  9,395.00
Library Expense Account  8,884.63  3,044.27  2,844.29     598.26
State Grant     926.73     180.05  2,480.56     218.79
Gift Account   3701.85     707.95     123.00  3,418.08
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,720.4816,720.4816,720.4816,720.48

We have met our FY22 requirement for materials expenditures.

Town meeting on June 3 will determine whether or not we receive the budget requested in January…

May Activities and Programming:

I completed Brianna’s and Gabby’s performance reviews.  We attended the Massachusetts Library Association meeting in Hyannis on May 24, and also plan to visit the Optima sorting facility where interlibrary loan materials are received, then sent on to requesting libraries on June 8.

Intern Roan Testa completed her internship on May 26.  She made a great contribution to our services and activities.  I wish we could keep her!

Tuesday story times and Wednesday Read, Build, Play continue to grow in popularity.  Brianna has planned out our Summer Reading program on the shared Massachusetts theme of “Read Beyond the Beaten Path,” which will begin with a kick-off event hosted by the East Quabbin Land Trust on Saturday, June 25thCommunity Connections is planning to hold a musical story time, “Rocking and Reading,” on Saturday June 4.

On May 3, we hosted a representative from Blue Cross/Blue Shield, who set up an information table.  Our monthly craft event was Fun Fused Glass with Deenie Pacek on May 10, attended by 12 people. Seven women attended Dani Whitestone’s talk on How to Start and Grow your Small Business on May 26.

The Book Group met in-person and via ZOOM on May 31 to discuss The Midnight Library, until a power outage knocked-out ZOOM.  The power came back on almost immediately, but ZOOM did not cooperate. The Adult Coloring group met twice.

The Friends met on May 19 to review the successful (Almost) May Festival.  The next meeting will not take place until September, although I am planning to hold our more-or-less annual book sale on August 20.

Programs planned for June:

  • Haston Art Club Greeting Card craft, with Rhonda Brault, June 13

Building Maintenance:

Renaud HVAC performed the switchover from heat to cooling on May 10 & 11.  The chiller still has to think about whether or not it will come on when it’s really hot; the outside temperatures keep fluctuating so much that it doesn’t know what it wants to do…we will keep track of issues.

I have been working with the town’s Verizon rep, and they are activating a new POTS line for faxing.  I have submitted a form that should get us the reduced, rather than the tariff rates, and I hope that it will be affordable!

Respectfully submitted,

Dawn Thistle

Old Business:

  • The Employees’ Emergency Procedures plan was approved unanimously.

New Business:

  • The library by-laws have been reviewed by the Board.  A motion was approved to accept the current by-laws with the date of June 1, 2022.
  • There was a brief discussion of possible goals for the coming year.  It was decided that we will define those goals at a fall meeting.

Adjourned:  8:07 pm

NEXT MEETING:  Wednesday 7 September at 7:00 pm

*****PLEASE NOTE: THERE WAS NO TRUSTEES MEETING IN MAY.

NOTICE WAS NOT POSTED IN TIME.

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LIBRARY TRUSTEES MEETING 6 April 2022  (Hybrid meeting) 

Meeting convened at:  7:05 pm

Present:  Peg Bodine, David Maher, Scott Norrie, Tom Skowron, Ellen Smith, Betty Wuelfing,                          Dawn Thistle

Remote:  Harbour Fraser Hodder

Minutes of the March regular meeting and Special Meeting of March 16th were approved.

Librarian’s Report                                                  

Circulation:

                                                                                    2021                            2022   

March 2022                 All Items circulated from        1509                            1752

                                                this library

                                    NB Items circulated                1471                            1654

                                    Checkouts Overdrive               349                              364

Financial Report:

Account Balances as of:12/31/211/31/222/28/223/31/22
Salary Account39,731.7534,396.2528,861.2517,671.00
Library Expense Account15,429.2511,519.84  8,884.63  3,044.27
State Grant   4,662.81  3,670.90     926.73     180.05
Gift Account   7,412.53  5,719.44   3701.85     707.95
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,720.4816,720.4816,720.4816,720.48

The 2nd State Aid check for $5398.30 is expected this week.

I have been summoned to meet with the NB Finance Committee on April 7 to discuss the FY23 budget and the status of the FY22 budget.

March Activities and Programming:

  • Miss Bri’s story times have been attracting a few new children on Tuesdays.  Her e-newsletter has been very well received! Community Connections’ Read, Build, Play group has been very popular with as many as 10 family groups on Wednesday mornings.
  • The Lotus Flower Lantern Workshop on Wednesday, March 9, experienced internet access difficulties in the meeting room, but the small in-person group of 6 were able to move upstairs to join the ZOOM group of 3 participants plus instructor.  All the resulting lanterns were lovely!
  • Due to low registrations, Dani Whitestone’s presentation on Starting Your Small Business was postponed and has not yet been rescheduled.
  • The presentation by Judge Maura McCarthy on March 22 was great, with 20 people (including 4 middle-schoolers) in attendance. We all learned a lot about how justice is dispensed in the District Court!  On March 28, Julie Rawson of Many Hands Organic Farm came to speak on garden health.  Twenty-eight people attended.
  • The Book Group met in-person and via ZOOM on March 29 to discuss several short stories. Eight members were in the library with four online.  The Adult Coloring group met on three Mondays, and the older Dungeons and Dragons group met once.
  • The Friends met face-to-face on March 17 and to work on Almost May Festival plans.  On Thursdays March 24 and 31 a sub-group met with members of the Friends of the Town House and Earth Day committees to coordinate planning. It is shaping up to be a great event!
  • The Bruins/Cradles to Crayons/Wonderfund Pajama Drive ended on March 31.  We collected 75 pjs; 50% over our goal!

Programs planned for April:

  • Volunteer Appreciation Party, Thursday, April 7, 2:00
  • Two Watercolors for Beginners classes taught by Deborah Roberts Kirk on Monday, April 11 and Thursday, April 14 (this class is limited to 10 and has a waiting list already)
  • “Laugh and Learn” with David Maloof on Thursday, April 28 

Both of the latter programs are funded by the NB Cultural Council.

Building Maintenance:

Ethan Melad (Board of Health) dropped off two HP laptops that they received with COVID money, but ended up not using.  I have been working on setting them up.  Related to that, I have been corresponding with Anne Savoie about the renewal of our Desktop Computer Support contract.  After looking at our computers, I have decided to decommission a couple of Win7 machines and add the laptops to that contract –$1700.  We seldom (basically never, unless the middle school gamers are all here) need so many desktop machines.  With the new laptops, we can sign them out to be used anywhere in the library (as the network allows), should we need to provide additional computers.  And, related to that, I am going to submit a proposal to the town ARPA Committee requesting funds for a complete wireless network upgrade.  CW MARS has given me quotes for access points and related hardware, as well as a new switch to accommodate it all ($4472).  We’ll see what the Committee decides!

Internship:  North Brookfield High School senior, Roan Testa, will be volunteering as an intern (20 hours per week) until the end of the current school year.

Respectfully submitted,

Dawn Thistle

Old Business:

  • Update on Director’s evaluation—The draft prepared by Peg, Dave, and Betty, based on submissions by members of the Board, was unanimously approved.  Any member of the Board may submit additional comments in writing for attachment to the evaluation.  Such comments might tie in with the current Long Range Plan or identify specific areas of focus.
  • Confidentiality Policy—Revised policy was unanimously approved.
  • Emergency Action Plan—Motion approved to table discussion and vote until the May meeting.
  • Dawn consulted with Ashley Barre regarding the need for a reliable fax line at the library. 
  • By-laws—Motion to table the review of the library by-laws until the May meeting was approved unanimously.

New Business:

  • Ashley gave Dawn the name of a person at Verizon who might be able to discuss re-activation of the old fax line since the new phone system often does not work when a patron needs to send a fax.

Adjourned:  7:55 pm

NEXT MEETINGS: 

(Special Meeting) Wednesday 13 April 2022 at 7:00 for Director Evaluation

(Regular Meeting) Wednesday 4 May 2022 at 7:00 pm

Respectfully submitted,

Ellen Smith, Secretary

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LIBRARY TRUSTEES MEETING 2 March 2022

Present:  Peg Bodine, Dave Maher, Tom Skowron, Ellen Smith, Dawn Thistle

Remote:  Betty Wuelfing

Absent:  Harbour Fraser Hodder, Scott Norrie

Meeting convened at 7:01 pm

Minutes of the Fecruary meeting were approved.

Librarian’s Report:

Circulation:

                                                                                      2021           2022

February 2022 All Items circulated from              1244           1328

this library

NB Items circulated                                                  1198           1226

Checkouts Overdrive                                                 351              323

Financial Report:

Account Balances as of:11/30/2112/31/211/31/222/28/22
Salary Account45,253.2539,731.7534,396.2528,861.25
Library Expense Account21,126.7215,429.2511,519.848,884.63
State Grant5,329.304,662.813,670.90926.73
Gift Account8,305.317,412.535,719.443701.85
Child Book Gift625.29625.29625.29625.29
Trust Funds (expendable)16,720.4816,720.4816,720.4816,720.48

February Activities and Programming:

Community Connections did not offer story times at the Haston Library in February, but will start up again on Wednesday, March 2.  Having the Community Connections Parent-Child Playgroup on Wednesdays should work out well, as it allows Brianna to continue her own Tuesday story times.

Despite the snow, the program on Asian Folk Tales took place on Saturday, February 26, with 13 attendees.

The Book Group held a hybrid meeting on February 22 to discuss Go Tell It On the Mountain by James Baldwin. Ten readers attended.  The Adult Coloring group met on two Mondays, and Dungeons and Dragons met three times.

The Friends met face-to-face on February 17 and decided to hold an “Almost May Festival” on April 30, if the Congregational Church gives permission to use their lawn.  Friends of the Town House are interested in participating.  Bri is planning a “Story Walk” and Sue Lewandowski is planning Earth Day activities.

So far, we have collected about 30 pairs of PJs for the Bruins/Cradles to Crayons/Wonderfund Pajama Drive.  Our goal is to collect at least 50 before the end of March; I expect to exceed that number!

Programs planned for March:

• Lotus Flower Lantern Workshop, Wednesday, March 9

• Book talk with local author Dani Whitestone, Wednesday, March 16

• Judicial Outreach program with the Hon. First Justice Maura McCarthy, Tuesday, March 22

Building Maintenance:

Representatives from Barnard Roofing (Raymond James Restoration) came on February 16 to look at the places where leaks have been happening this winter.  I have not heard back from Raymond Simoncini regarding next steps…  During the rainstorm on February 22, there were no leaks, surprisingly—it always seems to depend on the direction of the wind.

The elevator inspection took place on February 11. We passed this time!

I am still waiting to hear from the N.Brookfield Fire Department about when we might be able to have CPR and AED training for staff.  I have emailed and left a voicemail message.  NBFD Lieutenant (?) Sean Adams stopped by to check our AED; I had just replaced the pads and powerpack, so we are in good shape with that.  Peter MacFadden attached the 1-6-1 to the front of the building, and now we meet that Fire Department requirement.

 There was concern expressed on Facebook about the condition of the POW flag in front of the library.  I reached out to the American Legion and VFW and also Holly Kularski (Veterans Affairs).  I think that Holly will be ordering one to replace the damaged flag.

Respectfully submitted,

Dawn Thistle

Old Business:

  • Emergency Plan:  Dawn has completed the draft.  We will review and discuss next month.  Motion to table until April meeting was approved.
  • Fax Machine:  Dawn is still working on getting our copier to send faxes reliably.
  • Dawn continues to work on her retirement planning

New Business:

  • Confidentiality Policy was discussed.  We will vote next month.  Motion to table until April meeting was approved. 
  • Reconsideration Policy:  Approved
  • Gift/Donation Policy:  Approved
  • Director Evaluation Tool:  Peg will send forms to us along with copies of long range plan, annual reports, etc.

Adjourned:  8:25 pm

NEXT REGULAR MEETING:  Wednesday 6 April 2022 at 7:00 pm

Respectfully submitted:  

Ellen Smith, Secretary

**********************************************************************

LIBRARY TRUSTEES MEETING 2 February 2022  Hybrid meeting:  In person and remote due to continuing COVID 19 issues

Meeting convened at:  7:04 pm

Present:  Peg Bodine, Ellen Smith, Dawn Thistle

Remote:  Betty Wuelfing, Tom Skowron, Dave Maher 

Absent:  Harbour Fraser Hodder, Scott Norrie

Minutes of the January meeting were approved.

Librarian’s Report                                                  

Circulation:

                                                                                    2021                            2022   

January 2022               All Items circulated from        1006                            1485

                                                this library

                                    NB Items circulated                1122                            1359

                                    Checkouts Overdrive               338                              401

Financial Report:

Account Balances as of:10/31/2111/30/2112/31/211/31/22
Salary Account50,783.0045,253.2539,731.7534,396.25
Library Expense Account21,421.25 21,126.7215,429.2511,519.84
State Grant     206.83   5,329.30   4,662.81  3,670.90
Gift Account10,482.50   8,305.31   7,412.53  5,719.44
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,720.4816,720.4816,720.4816,720.48

I submitted the library’s FY23 budget proposal on January 27.  The library 2021 Annual Report is ready for submission.

January Activities and Programming:

  • Due to the increase of COVID cases this month, on site meetings and programs were cancelled, rescheduled or held virtually.  The library closed to the public, offering only curbside service, from January 13-18 while Dawn was away and Gabby was quarantining due to a COVID exposure.
  • Community Connections has ceased its in-person indoor story times for the foreseeable future, but Brianna is still offering story time for the one or two children (and caretakers) that have been coming each week. The program on Asian Folk Tales originally scheduled for January 22 has been rescheduled for February 26.
  • The Book Group met again virtually on January 25 to discuss Infamy by Richard Reeves. The Friends also met via ZOOM.  The only group (two people) that has continued to meet this month is the adult coloring group.
  • So far, the library has received $1525 in memory of Theresa Cuddy, who passed away on December 17. 
  • Volunteer Deb Hill is working on design of a logo for the library.
  • Dawn is signing up with CWMARS for Kanopy.

Building Maintenance:

  • I have emailed Raymond Simoncini to get an update about further roof work by Raymond James Restoration.   
  • Renaud HVAC and Controls has sent its Maintenance Agreement for renewal.  Do we want to renew for one year, two, or three years?  The price will not go up per year if we commit to more than one.
  • Worcester Elevator came and corrected the problem with the Fire Service Stop Switch.  We did receive the 15% discount promised by the company president; the cost was $2762.50, which had to be paid out of the library Gift Account. They will return with the State Inspector for re-inspection.
  • The annual Fire Department inspection took place on Jan. 3.  I have received their report, as well as suggestions for additions to the draft Emergency Action Plan. I have added those items to the document and reached back out to them to schedule CPR/AED training for the staff. 
  • Early this month, Gabrielle and I cleaned and re-organized the storage closet off the kitchenette in the Community Room.  We now have an inventory of all the surplus metal shelving, etc. that is stored there.

Respectfully submitted,

Dawn Thistle

Old Business:

  • Child Safety Policy—
  • Revised policy approved by Trustees (Feb. 2, 2022)
  • New brass numbers (4” high) will be affixed to front portico in the addition.
  • Voted to table discussion of Emergency Action Plan until March pending the gathering of additional information.
  • Dawn will submit the Library Annual Report to the Board of Selectmen.

New Business:

  • Ellen will send annual report of the Library Building Maintenance Committee to Selectmen.
  • Dawn is looking toward retirement within the foreseeable future and will present a plan for a smooth transition.  Dawn will consult with Brianna and Gabby about this process and update the trustees with the details.

Adjourned:  8:05 pm

Respectfully submitted, Ellen Smith, Secretary

NEXT MEETING: Wednesday, 2 March 2022 at 7:00 pm

************************************************************************

LIBRARY TRUSTEES MEETING 5 January 2022

Meeting convened at:  7:02 pm

Present:  Peg Bodine, Harbour Fraser Hodder, Scott Norrie, Tom Skowron, Ellen Smith, Betty Wuelfing,

                        Dawn Thistle

Absent:  Dave Maher

Librarian’s Report                                                  

Circulation:

                                                                                    2020                            2021   

December, 2021          All Items circulated from        1235                            1546

                                                this library

                                    NB Items circulated                1246                            1407

                                    Checkouts Overdrive               312                              269

Financial Report:

Account Balances as of:9/30/2110/31/2111/30/2112/31/21
Salary Account56,269.2550,783.0045,253.2539,731.75
Library Expense Account24,230.3021,421.25 21,126.7215,429.25*
State Grant   1,282.26     206.83   5,329.30   4,662.81
Gift Account      817.3410,482.50   8,305.31   7,412.53
Child Book Gift      625.29     625.29     625.29     625.29
Trust Funds (expendable) 16,720.4816,720.4816,720.4816,720.48

*This amount reflects the budget reduction approved by the town on December 3.

December Activities and Programming (Facemasks still required):

December started off with our Letters to Santa event.  Santa received and replied to about 30 letters.  As in the past the OnQ Piano Studio presented a Christmas music recital.  It’s always fun to hear kids play those well-known tunes!

Community Connections offered one very well-attended Parent-Child Playgroup here on December 9.   Brianna attended a special holiday event at Timberyard Brewery organized by Community Connections the following week, but after that event, Community Connections decided to hold off on in-person activities until after the new year.  As a result, Bri has gone back to creating her own storytime activities, as we just don’t know what Community Connections will be doing moving forward. 

Saving Santa’s Christmas Cookies! puppet show on December 18 was really cute, but only a few families attended.

The Haston Art Club (8 people) met on December 8 to make stamps and wrapping paper.  Due to the holidays, the Coloring Group and Dungeons & Dragons did not meet as frequently this month. The Book Group met virtually on Dec. 30 to discuss Hamnet by Maggie O’Farrell.

The Friends did not hold their regular monthly meeting this month.

On December 7, Dawn and Trustees met with the Board of Selectmen to respond to Joanne Carey’s complaint about the lack of conservative titles.  Response to the presentation as streamed on YouTube and recorded in the Quaboag Current has been positive.

Local business woman, Theresa Cuddy, passed away on December 17.  Her family kindly designated the library as a recipient for memorial gifts.

Building Maintenance:

We have not heard anything back from Raymond James Restoration since Raymond Simoncini came two months ago.  In the meantime, the ceiling leak in the Sunny Reading Room has become worse, with leaks happening whenever it rains. 

Colby Fire came on December 21 to check all the fire extinguishers and systems for fire suppression.

Renaud HVAC and Controls came on December 28 to perform the fall preventive maintenance.  They identified one failing pump and one or two other issues that will need to be addressed before the spring switch-over to cooling.

A Worcester Elevator technician came on December 29 to do the annual maintenance. Previously, I had communicated with the President of Worcester Elevator, Paul Hasbrouck.  He assured me that they had ordered the necessary parts and would do their best to fix the problem that resulted in our inspection failure last month before the extension runs out.  He also offered us a 15% reduction in the cost, because we are a long-term customer.

The annual Fire Department inspection is scheduled for Jan. 3.  I have completed a draft of an Emergency Action plan as is required by Fire Code 527 CMR Ch. 10.8 and NFPA 101 Ch. 4.8.

Respectfully submitted,

Dawn Thistle

Old Business:

  • Policy Discussion:  Child Safety Policy

Revisions were suggested by Brianna, Dawn, and trustees.  The Board will vote on a revised policy at the February meeting

New Business:

  • Motion approved to delete fax machine policy since the library does not have a working machine at this time.
  • Emergency Plan will be discussed and voted on at the February meeting.
  • COVID issue—At this time Dawn will suspend in-person programming and use of the meeting rooms. M If Dawn feels it necessary, she will announce any needed changes in library hours.

Adjourned:  7:40 pm

NEXT MEETING:  Wednesday 2 February 2022 at 7:00 pm

Respectfully submitted,

Ellen Smith, Secretary

*******************************************************************

LIBRARY TRUSTEES MEETING 1 December 2021

Meeting convened at:  7:04 pm

Present:  Peg Bodine, Tom Skowron, Ellen Smith, Betty Wuelfing, Dawn Thistle

Present Remotely:  Harbour Fraser Hodder (illness), Scott Norrie (illness)

Absent:  Dave Maher

Minutes of the November meeting were approved.

Librarian’s Report

Circulation:

                                                                                    2020                            2021   

October, 2021             All Items circulated from        1475                            1428

                                                this library

                                    NB Items circulated                1428                            1186

                                    Checkouts Overdrive               287                              289

Last month I said I would try to come up with some monthly statistics that might be more meaningful to Trustees.  Sorry, I didn’t get a chance!

Financial Report:

Account Balances as of:8/31/219/30/2110/31/2111/30/21
Salary Account61,789.2556,269.2550,783.0045,253.25
Library Expense Account30,260.9024,230.3021,421.25 21,126.72
State Grant  1,492.29   1,282.26     206.83   5,329.30
Gift Account  1,317.34      817.3410,482.50   8,305.31
Child Book Gift     625.29      625.29     625.29     625.29
Trust Funds (expendable)16,682.95 16,720.4816,720.4816,720.48

On November 8 we were informed that we will receive State Aid in the amount of $5386.84.  It arrived on November 16.

The town requested that all town budgets be reduced by 3%.  In response I suggested the following cuts:

$1000 from 001-610-5200-000 (Purchase of Svcs)

$1000 from 001-610-5210-000 (Electricity)

$1000 from 001-610-5220-000 (Heat)

$500 from 001-610-5420-000 (Bldg, Equip, Maint Supplies)

With these cuts, at some point during the year municipal funding will run out. When that happens, future purchases, including utility payments, will need to come out of Gift (Friends of the Library) and State Grant lines.

November Activities and Programming (Facemasks still required):

On November 1 we had a fascinating talk by Dr. Andrew Budson about memory issues and Alzheimer’s care. Twenty-three people attended (mostly from other towns!)

Children’s programming continued with weekly Tuesday story times with crafts.  Beginning next week, we are going to try a collaborative story time with Community Connections on Tuesday mornings for Read, Build, Play.  Brianna will present along with Patti Lowkes.  If it goes well, we’ll continue and possibly add another story time that Brianna will offer by herself, as she has been doing this fall.

International Games Week activities were not well attended, but Brianna is accumulating a number of nice, new games (free from the toy companies) that families may want to borrow.

Future children’s programming includes: Puppet Playhouse Theatre presents the original story, Saving Santa’s Christmas Cookies! With Dawn Sedlier, puppeteer, on Saturday, December 18 at 10:00 a.m. in the Children’s Library.

The Haston Art Club (11 people) met on November 8 to make needle-felted ornaments with Brianna.  On December 13, we will make stamps to create our own, unique wrapping paper.  The Coloring Club met most Mondays. The younger Dungeons & Dragons group is back meeting in the library once or twice a week. The Book Group met on Nov. 30 to discuss A Sand County Almanac by Aldo Leopold. There will be no December meeting.

The Friends of the Haston Free Public Library has planned its annual Letters to Santa event to precede the town Christmas Parade at 4:00 on December 4.  In addition to the letters, Miss Bri will help kids color paper ornaments, and Mrs. Quillitzsch will once again have some of her piano students play Christmas favorites.

Conservative titles continue to arrive and circulate.

Building Maintenance:

I submitted an item for the warrant for the Special Town Meeting, requesting additional funding for HVAC expenses. I am not optimistic that any funds are available.

Raymond Simoncini came to the library on November 2 to look at the half-round window and the tower where the leaking continues to happen when the wind blows during heavy rain.  He will try to address those concerns before the weather gets really bad.  He will also let us know about engaging an engineer to assess the situation with the bulging façade.

Our elevator failed inspection on Nov. 10.  Evidently there is a problem that most elevators have with the medical emergency key switch.  We have 90 days to take care of this.  I spoke with Paul Gibree at Worcester Elevator on Nov. 16, and he is waiting to hear from the elevator company about how to fix the problem.  I asked whether we might need an extension, given that so many elevators have this same problem, and he said he would take care of it.  I will follow up with him.  Also related to elevator inspections, the state pricing structure has changed.  This year the cost was a flat $400.  If we schedule the inspection for next year 90-120 days in advance of expiration, the cost will be only $200.  However, if we wait until the 60-89 day window, it will cost $600, and if we have the inspection 59 or fewer days in advance, it will cost $800.  I guess I need to mark my calendar well ahead of this schedule.  Also, the re-inspection fee is $200, which I imagine we will need to pay this year after the emergency key switch gets fixed.

The Building Maintenance Committee met on November 20.  There are a few emergency lights that are not working, and the Tower stairway bulbs need to be replaced (Scott took care of this, thanks!) I will need to contact Colby Fire to have the extinguishers inspected or replaced if necessary.  We are waiting for the Renaud HVAC fall assessment to take place; I will contact them, too.  Committee members suggested purchasing chalk/white boards to cover the peeling paint in the Children’s Craft room, now that those leaks are remedied.  A hands-free faucet in one of the lower level bathrooms is not working.  It was suggested that we switch out the automatic faucet with one with manual controls.  I had contacted Darin Anderson about joining us for this walk-through, but he did not get back to me.  I will call him again to schedule the annual Fire Department inspection.

I submitted the Capital Improvement Plan entries for the library: $10,000 (est.) for the engineering study and $50,000 (est.) for re-setting the façade stonework, depending on the outcome of the engineering study.  Raymond has no real estimates for this work at this time, so I hope we’ll at least get the building on the project list.

Respectfully submitted,

Dawn Thistle

Old Business:

  • Policy discussion:  A motion was approved to table this item until the next Board meeting.
  • Raymond James update:  Covered in Dawn’s report above.

New Business:

  • Discussion of the Nov. 9, 2021 meeting of the Board of Selectmen (BOS) at which Joanne Carey addressed her concerns about the library’s Materials Selection Policy.  This is the issue Joanne brought to Dawn and then to this Board at the Oct.6th meeting. 
  • The Board of Trustees will ask to be placed on the agenda for the Board of Selectmen’s meeting either Dec. 7th or 21st.  The Board prepared for a presentation to the BOS which will include an introduction by Chair Peg Bodine followed by an explanation of the Materials Selection Policy by Director Dawn Thistle and an opportunity for the members of the BOS to ask questions of Dawn/the Board of Trustees.
  • Open Meeting Law clarifications/reminders:
  • If an emergency meeting is needed:  The meeting must be posted ASAP prior to such meeting.
  • Members of the Board are public officials at all times so 4 members constitutes a quorum.  No deliberations related to the library and our roles as trustees may take place when trustees gather anywhere or at any time.

Adjourned:  8:40 pm

NEXT MEETING:  Wednesday 5 January 2022 at 7:00 pm

Respectfully submitted, 

Ellen Smith, Secretary

………………………………………………………………………………………………………….

LIBRARY TRUSTEES MEETING 3 November 2021

Convened:  7:03 pm

Present:  Peg Bodine, Harbour Fraser Hodder,Dave Maher,Scott Norrie, Tom Skowron, Ellen Smith, Dawn Thistle  

Absent:  Betty Wuelfing

Minutes of the October 2021 meeting were approved.

Librarian’s Report                                                  

Circulation:

                                                                                    2020                            2021   

October, 2021             All Items circulated from        1553                            1436

                                                this library

                                    NB Items circulated                1560                            1304

                                    Checkouts Overdrive               296                              375

Financial Report:

Account Balances as of:7/31/218/31/219/30/2110/31/21
Salary Account70,186.2561,789.2556,269.2550,783.00
Library Expense Account39,012.3130,260.9024,230.3021,421.25
State Grant  1,492.29  1,492.29   1,282.26     206.83
Gift Account  1,035.25  1,317.34      817.3410,482.50*
Child Book Gift     625.29     625.29      625.29     625.29
Trust Funds (expendable)16,682.9516,682.95 16,720.4816,720.48

*The Friends of the Library gave the library $10,000 to use for books and, if necessary, to pay HVAC bills that the FY22 budget cannot cover.

October Activities and Programming (Facemasks still required):

Children’s programming continued with weekly Tuesday story times with crafts.  Community Connections would now like to return to North Brookfield on Tuesday mornings for Read, Build, Play.  Because this would mean changing our own story time schedule (and Brianna’s work schedule, too, most likely), we are taking time to consider the request The Halloween Teen Trivia event had a couple of takers, but the Kids Halloween Party was attended by 15 children and 12 adults, most in costume.  An afternoon story time with the East Quabbin Land Trust was a good idea, but no one came.

The Haston Art Club (11 people) met on October 18 to draw pumpkin still-lifes with Laura Dusty.  On November 8, Brianna Lamb will offer another needle felting project. The Coloring Club continued to meet on Mondays. The Book Group met, again with 14 participants, including 3 via Zoom, to discuss Dubliners by James Joyce.  Next month we will read A Sand County Almanac by Aldo Leopold.

The Friends’ Book Sale continues to attract buyers, but I have called The Traveler Restaurant about picking up the boxes that remain.  On October 30 a group of Friends staffed a table at the Family Fun Fest organized by the Friends of the Town House at Common Ground.  Although very few of our library items (cookbooks, Cat’s Meow libraries, plates, notecards, poetry books) sold, it was good to participate in such a worthy community activity.

Collection Development:  I have ordered several of the titles by conservative authors that were suggested by Joanne Carey who attended the Sept. trustees meeting.  I’ve also ordered additional books on the Vietnam War.

Preserving our Memories Grant:

I have sent most of the video interview files to Josh Allen and have begun to schedule a second round of interviews, which I hope to have completed by the end of December–though it will probably be January.  I have also been indexing the videos by topic to facilitate Josh’s work compiling them.  I will be writing a brief voice-over script to introduce the different topics/themes that people have talked about in the interviews.  I submitted the required report on the project to the MBLC.

Building Maintenance:

Renaud came on October 20 to perform the switchover to heating, but I am waiting to hear when they will come to do the preventive maintenance mentioned in their contract, as well as any necessary glycol addition to the system. I spoke with Ashley Barre about how to request additional funding from the town to cover our increased HVAC costs, and she suggested adding a warrant for the Special Town Meeting.  I will draft something before her deadline of November 5.

We had more rain and more leaking on October 26.  I emailed and called Raymond James Restoration again, but Raymond Simoncini has not returned my calls/messages.

The largest window in the Reading Room jammed in the open position, ripping out the latch.  Dave Maher disassembled the window frame to free the weight and get things moving again.  We will need putty to re-attach the latch mechanism.

Our elevator inspection is scheduled for Nov. 10 at 11:00.  I have notified the Fire Dept. and Citizen Security.  I have also left a message for Darin Anderson, inviting the Fire Dept. to join the Library Building Maintenance Committee on November 20 to do their annual inspection.

Respectfully submitted,

Dawn

Old Business:

  • We’ll examine the Child Safety Policy to see if it needs revising and will also look at other policies that may require updating.

New Business:

  • Need to resubmit library priorities for inclusion in the updated Capital Improvement Committee list.

Adjourned:  8:15 pm

NEXT MEETING:  Wednesday 1 December 2021 at 7:00 pm

Respectfully submitted,

Ellen Smith, Secretary

………………………………………………………………………………………………..

LIBRARY TRUSTEES MEETING 6 October 2021

Present:  Peg Bodine, Dave Maher, Tom Skowron,  Ellen Smith, Betty Wuelfing, Dawn Thistle

Absent:  Harbour Fraser Hodder, Scott Norrie

Guest:  Joanne Carey

Meeting convened at 7:05 pm

Minutes of the September Meeting were approved.

Librarian’s Report                                                  

Circulation:

                                                                                    2020                            2021   

September, 2021         All Items circulated from        1637                            1687

                                                this library

                                    NB Items circulated                1766                            1563

                                    Checkouts Overdrive               308                              329

Financial Report:

Account Balances as of:6/30/21FY22: 7/31/218/31/219/30/21
Salary Account  1,668.0970,186.2561,789.2556,269.25
Library Expense Account  4,201.8939,012.3130,260.9024,230.30
State Grant  1,976.49  1,492.29  1,492.29   1,282.26
Gift Account  1,035.25  1,035.25  1,317.34      817.34
Child Book Gift     625.29     625.29     625.29      625.29
Trust Funds (expendable)16,682.9516,682.9516,682.95 16,720.48

September Activities and Programming (Facemasks still required):

I submitted the State Aid Financial Report.  Despite the pandemic, we were able to spend the required amount on materials, which should ensure that we receive State Aid for this fiscal year.

Children’s programming continued with weekly Tuesday storytimes with crafts.  Brianna reports that the numbers of children and caregivers are increasing.  [Community Connections has begun to expand programming this fall, but their activities are still not up to pre-pandemic levels and there are no Read, Build, Play or Parent/Child Playgroup sessions here in North Brookfield.]  Bri has planned a Halloween Teen Trivia Night and a children’s Halloween Party for later this month.  She has also been reaching out to the school librarians and the East Quabbin Land Trust to build partnerships and assist in promoting events.

LEGO Club participation has decreased somewhat with the start of school and the younger Dungeons & Dragons group is no longer meeting here.  The older D&D group did meet in September and seems to like the meeting room (with computer projector and screen) a lot.  The Haston Art Club met on September 13 to make the wool sewing kit, originally scheduled for May 2020, with Louise Meierdierks.  Our next meeting will be on October 18 to make pumpkin still-lifes with Laura Dusty.

The Coloring Club continued to meet on Mondays. The Book Group met with 14 participants, including 4 via zoom to discuss Educated by Tara Westover.  Zoom has continued to be helpful by allowing members to participate who cannot come to the library.

The Friends’ Book Sale has earned well over $1000 at last reckoning.  We received a $250 check from one patron!

Preserving our Memories Grant:

The last two programs funded by the grant, “Find Your Ancestors” with Seema Kenney and “A Private View of the Past” with Amy Hietala, were very interesting and had decent attendance.  I have interviewed 11 people for the grant video and am still making appointments.  I have sent several videos to Josh Allen for editing, though he obviously won’t be able to complete the project until I have sent him all the videos.  I am required to submit a “final” report to the MBLC by October 15, but I am expecting the project to end by June.

Finally, Julie Stepanek (originally scheduled for summer 2020) came back to teach us how to play ukulele.  Nine people–of all ages—attended this NB Cultural Council funded program.

Building Maintenance:

Renaud returned to replace the leaky gasket and the chiller has been behaving since.  I have emailed regarding making an appointment to switch over from cooling to heating.  I have now used all my budget for maintenance and repair.  The Friends have given the library $5000 to pay for the ongoing bills for this fiscal year, but we all agreed that I and Trustees should meet with the Selectmen/Finance Committee to explain the situation and see if any funds are available this year.  I will request an appropriate increase in my FY23 budget request, of course.

Hurricane Ida blasted through with lots of rain that leaked in all the old familiar places.  Dave Maher and I tried to follow the path of the Sunny Reading Room leak in the attic, and it seems like it might be coming from the lintel over the old front door. I contacted Raymond Simoncini (Raymond James Restoration) regarding this and the “bulge” that his team had pointed out during their original assessment. 

I am waiting to hear from him regarding hiring an engineer to give us an estimate of what would be involved in taking care of the “bulge.”

Respectfully submitted,

Dawn

Old Business: 

  • The Library Building Maintenance Committee (LBMC) will meet at 9:00 am, Saturday, Nov. 20th for the annual walk-through and inspection of the building.
  • Dawn will contact the Fire Dept. about their annual inspection and will suggest Nov. 20 at the same time as the LBMC meeting as a possible date.

New Business:

  • Dawn presented the updated Materials Selection Policy which was approved unanimously by the Board.  (See attachment)
  • Guest Joanne Carey discussed the library’s Materials Selection Policy and explained to the Board that she feels there is a lack of balance reflected in the library’s non-fiction collection.  She feels that there should be more materials representing a conservative viewpoint.  The Board thanked Joanne for her input and Dawn invited her to make suggestions for future library material purchases.

Meeting adjourned:  8:13 pm

NEXT MEETING:  Wednesday 3 November 2021 at 7:00 pm

Submitted by:  Ellen Smith, Secretary

Attachment: Materials Selection Policy

It is the function of the Haston Free Public Library to serve all residents of the Town of North Brookfield.  Books, periodicals, and audio-visual materials are provided for information, for general educational advancement and for the enrichment and recreation of borrowers.   For the specialized or out-of-print materials not available here, the library depends on the CW MARS (Central and Western Massachusetts Resource Sharing) and Massachusetts Library System for inter-library loan service and delivery.

Book selection is performed by the Youth Services Librarian for the Children’s Department and Young Adults and by the Library Director for the other areas of the Library.  The Library Director is responsible overall to the Library Trustees for the development of the collection.  Factors which may limit the selection of materials include primarily, the availability of funds, space in the library, and whether or not the cost of an item outweighs its value to the overall community.

Books and other materials are selected according to the following policy:

  • Materials selected must meet high standards of quality in content, expression and format.  These standards are not determined by any one individual, but rather from a consensus of well-known journals and critics (i.e. the Library Journal, Booklist, etc.)
  • Materials of local history shall be purchased.
  • The Library will purchase works written by authors whose views, though they may be widely rejected, have affected the shaping of world events.
  • The Library is responsible for providing materials on controversial issues, and whenever possible, to represent many shades of opinion on these issues.
  • Serious works are not necessarily excluded because of unpleasant language or frankness.   If a work has artistic merit or provides important information, it has a place in our collection.
  • Criteria essential to the selection of non-fiction for both the children’s and the Adult collection include authoritativeness, accuracy, objectivity, timelessness, clarity of presentation and community need.  An attempt is made to limit purchases of specialized research materials for which there might be demand from only one or two members of the community.
  • An up-to-date, balanced and useful collection will be maintained through a continual discarding and replacing process.  Worn but basic titles will be replaced and obsolete or infrequently used material withdrawn.
  • Gifts of books to the library may be accepted if they meet the standards of the Materials Selection policy as outlined above.
  • The Library is opposed to the removal from its shelves at the request of any individual or group, books or materials which have been chosen according to the Library Materials Selection Policy.  Furthermore, the library will oppose coercion on the part of an individual or group seeking to have books or materials added to the shelves contrary to the Materials Selection Policy.
  • Because they represent an ideal which the Library is trying to maintain, the Board of Trustees endorses the “Freedom to Read” statement of the American Library Association, and the “Library Bill of Rights” adopted by the American Library Association.

rev. 10/6/21

………………………………………………………………………………………….

LIBRARY TRUSTEES MEETING 1 September 2021

Present:  Peg Bodine, Dave Maher,Scott Norrie, Tom Skowron, Ellen Smith, Betty Wuelfing,

Dawn Thistle

Absent:  Harbour Fraser Hodder

Meeting convened at 7:03 pm

Minutes of the July meeting were accepted.

Librarian’s Report:

Circulation:

                                                                                    2020                            2021   

July 31, 2021              All Items circulated                  934                            1651

                                    NB Items circulated                1265                            1583

                                    Checkouts Overdrive              348                               318

August 31, 2021          All Items circulated                1515                            1858

                                    NB Items circulated                1677                            1739

                                    Checkouts Overdrive              354                               351

Financial Report:

Account Balances as of:5/31/216/30/21FY22: 7/31/218/31/21
Salary Account 7,992.12  1,668.0970,186.2561,789.25
Library Expense Account 6,574.30  4,201.8939,012.3130,260.90
State Grant 3,892.68  1,976.49  1,492.29  1,492.29
Gift Account 1,701.74  1,035.25  1,035.251,317.34*
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,682.9516,682.9516,682.9516,682.95

*The gift account shows an increase due to the receipt of Cultural Council Grant funds.

July & August Activities and Programming (Facemasks still required):

  • I submitted the ARIS (annual report) data to the MBLC for FY21, and the State Aid (Financial) report is almost complete (due on October 1).
  • With the hiring of Brianna Lamb as Youth Services Librarian, we were able to kick off our Summer Reading program.  Bri planned and presented 7 Tails & Tales storytimes with crafts and 6 Maker Mondays over the course of the summer.  Attendance at each program was pretty low, but 36 kids registered and there were only a few programs with zero attendance.  Summer reading programs funded (at least in part) by the NB Cultural Council, included Henry the Juggler (July 31), Ed the Wizard twisting balloon animals (August 7), and Reptiles Rock (August 17). Combined attendance for these programs was 69. Reptiles Rock, not surprisingly, was the most popular.  Brianna hosted an “End of Summer Reading Party” on August 21 with refreshments and games that she created.  Prizes were awarded to the Summer Reading participants.
  • LEGO Club has been meeting weekly since July1, and we now have two Dungeons & Dragons groups.  An older (late teens, early twenties) group meets once a month and a younger (age 13-18) group meets weekly.  The Haston Art Club met on July 12 to make piñatas with Laura Dusty and on August 9 to make needle-felted owls with Brianna.   The Art Club will meet next on September 13 to make sewing kits with Lou Meierdierks.

The Coloring Club continued to meet on Mondays. The Friends group did not meet, but they came to the library to assist in setting up, managing and packing up the Book Sale on August 28.  Over 100 people came, and we made $750.  The Book Sale continues for the month of September on the lower level of the library. 

The Book Group met as “beta readers” in July with author Jack McClintock to critique his book, Sin Eater, about his years working as a prison psychologist. We all agreed the book was interesting and offered many (mostly) constructive suggestions for improvements. On August 31 we discussed The Night Watchman by Louise Erdrich.

Preserving our Memories Grant:

  • I purchased a video camera and lighting equipment for creating videos with North Brookfield residents who describe how they have navigated the COVID-19 pandemic.  So far I have completed 4 15-minute interviews (which have turned out quite well!) and have 5 more scheduled.  My hope is to finish with at least 20 videos of a diverse cross-section of the population.  Josh Allen has agreed to help with compiling a “highlights” video. Although this process may take longer, I will need to spend any remaining funds by the end of September.
  • Two more programs paid for from this grant will take place next month:  On September 9, genealogist Seema Kenney will return to talk about Find Your Ancestors, and on September 14, Old Sturbridge Research Librarian Amy Hietala will discuss “A Private View of the Past,” focused on diaries and correspondence from their collections.
  • In addition to the above-mentioned programs, we have also rescheduled Julie Stepanek’s popular “Learn to Play Ukulele” class for September 21–funded by a 2020 NB Cultural Council grant.

Staffing:

Both Brianna and Gabby have moved confidently into their new roles.

Building Maintenance:

Renaud came on August 2 to do a complete assessment of the HVAC.  They identified a problem with a cracked drain pipe likely caused during the winter by insufficient glycol in the system.  We will need to hire Gurney Water Treatment to add glycol when we switch over to heating ($960 in October?).  Later that week there was a drip from a ceiling pump over the non-fiction collection which was repaired on August 9 (no charge). On August 19, the drain pipe was fixed ($630) On August 23 the chiller had stopped running. Renaud came and determined that a bypass valve was malfunctioning, creating a low water flow.  They will be back to replace the actuator.  On August 30 one of the large cold water pipes in the boiler room sprung a leak.  Renaud came and stopped the leak, but will need to replace a gasket (at least).  They’re returning on September 1.  The charges are certainly adding up, but these are repairs that must be made.

Respectfully submitted,

Dawn

Old Business:  None

New Business:  Discussion of details in the recently distributed “Appointed and Elected Committee Handbook”.  Dawn spoke with Town Clerk and determined that trustees minutes may be posted on the library website since it is linked to the town website.

Adjourned:  7:53 pm

NEXT MEETING:  Wednesday, Oct. 6th at 7:00 pm

Submitted by:  Ellen Smith, Secretary

***PLEASE NOTE: THERE WAS NO AUGUST 2021 meeting.

……………………………………………………………………………………………….

LIBRARY TRUSTEES MEETING 7 July 2021 (in person and via Zoom)

Present:  Peg Bodine, David Maher, Scott Norrie,Ellen Smith, Betty Wuelfing, Dawn Thistle

The meeting convened at 7:07 pm

Minutes of the June meeting were accepted.

Librarian’s Report                                                  

Circulation:

                                                                                    2020                            2021   

June 30, 2021              All Items circulated                  934                            1596

                                    NB Items circulated                288                             1467

                                    Checkouts Overdrive              224                               276

Financial Report:

Account Balances as of:3/31/214/30/215/31/216/30/21
Salary Account18,041.0211,918.72 7,992.12  1,668.09
Library Expense Account10,616.01  7,915.92 6,574.30  4,201.89
State Grant  2,872,75  6,189.51 3,892.68  1,976.49
Gift Account  1,926.37  1,701.74 1,701.74  1,035.25
Child Book Gift     625.29     625.29     625.29     625.29
Trust Funds (expendable)16,682.9516,682.9516,682.9516,682.95

June Activities and Programming:

June felt closer to normal than we’ve been in a long time. On June 1 & 8 we held the virtual Writing Your Autobiography with Seema Kenney with three attendees.  This was part of the Preserving our Memories grant project funded through the MBLC.  Also on June 8 was Let’s Draw Animals with Rick Stromoski.  This was also virtual and had 4 attendees.  It was REALLY fun, and I would love to have Rick back in person.  On June 19 we held our first real face-to-face program with LEGO Master Builder, Dan Steininger.  The meeting room was packed 26 kids and their families (all in masks, of course!).  The powerpoint presentation started slowly, but once the LEGOs were dumped out and the competitions began, everyone had a total blast.  It was a great way to start our in-person programming back up, plus kids want us to get the LEGO Club going again.

The ever-faithful Coloring Club continued to meet on Mondays, the Friends held their summer get together in the library (it was supposed to be at Helen Foyle’s, but she had skunk issues!), and the Book Group had its year-end meeting/cookout at Bob LaFlamme’s.  Bob has sold his house, so it was sad to know that we will not be meeting there anymore! 

Programs for July will include Henry the Juggler (July17) and Ed the Wizard (July 31) plus a Piñata Party—a piñata-building craft night for the newly-formed Haston Art Club—on July 12.  The Haston Art Club plans to meet on the second Monday of every month.  The LEGO club will meet on Thursdays and, last, but absolutely not least, Summer Reading Tails & Tales begins on July 6. 

Summer Reading will feature the usual reading log, on which kids record all the books they have read.  As long as they have read at least one book, they can select a prize from the prize table.  At the end of the summer there will be even bigger prizes (thank you for your donations, David Maher!)  Summer Reading programming includes Maker Mondays with STEM projects for older elementary kids and Tails & Tales Tuesday Storytimes for the younger kids with a story and a craft.

Staffing:

Rebecca Laughlin decided not to accept our offer of the Youth Services Librarian position.   After a couple of days of panicking, I asked Brianna if she would be interested.  I had asked her earlier in the spring, and she had said no, but now she would like the job.  I am very pleased, as I believe she brings a lot of enthusiasm to her work, and this will be a good way for her to embark on her professional library career.  The other great result is that Gabby Holmes can move directly into Bri’s position. So, we are all set for an easy transition.

Building Maintenance:

Renaud HVAC & Controls is our new HVAC contractor.  They switched our system over to cooling on June 8.  They have moved billing to the start of the new fiscal year, so there will be no issues with paying them with FY21 funds.

All members of the Building Maintenance Committee have agreed to continue to serve, and Dave Maher has also joined the committee.  Reappointment by the Selectmen should happen soon.

Cooking program for children has been proposed by a patron.  The Senior Center kitchen is appropriately equipped.  The logistics need to be worked out since the patron would like to have more than 5-10 children participate.  Dawn feels 5-10 would be the best size group given the size of the space, etc.  Further details will follow.

CWMARS cost have gone down by about $800 because of the elimination of a rather large number of items from our database, including outdated materials and items that have been lost or missing for a long time.

Respectfully submitted,

Dawn

Old Business:  None

New Business:

  • New COVID 19 guidance from Gov. Baker’s office allows for remote meeting to continue until April 2022.

Adjourned:  7:38 pm

Submitted by:  Ellen Smith, Secretary

NEXT MEETING:  Wednesday September 1, 2021 at 7:00 pm (No meeting in August)

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